New technologies in the healthcare industry have the capacity to transform lives, but many organizations struggle to leverage the latest digital innovations in a meaningful way. Because of the proprietary nature of many of the products created to bridge that gap, working with insurance providers, life sciences, and pharmaceutical companies requires diligence, consistency, and security. Failure to maintain strict control over corporate contracts and other critical documents not only threatens the integrity of the digital health firms that work with the healthcare industry, but it also leaves their clients at risk. Lack of clear and comprehensive oversight over all critical documents can lead to revenue losses, missed
ContractWorks helps businesses in the healthcare industry by giving them the ability to reduce risk across their organization by giving them an easy-to-use and secure way to sign, organize, track, and report on the information critical to their success.
Ampla Health believes engaged patients who take an active role in their health care can
Because Ampla Health receives funding via reimbursement through the Federally Qualified Health Center (FQHC), the company is required to follow strict Federal document maintenance requirements. Ampla Health must also keep detailed financial records in order to remain compliant with the organization’s federal funding. Finally, budgeting constraints required the organization to keep a watchful eye on costs and income.
With the enactment of new federal rules requiring transparency in contract management for federally funded healthcare providers, Ampla Health needed a solution that allowed their organization to securely host critical documents, including service agreements, insurance certificates, consultant agreements, sales contracts, and hospital partnership or referral agreements. With a small team but an ever-growing customer base, Ampla Health was looking for a simple, economical tool that would allow the company to consolidate critical documents into one system that allowed them to customize access, run reports and audits, and remain compliant with FQHC.
After looking at other contract management software providers that were too expensive, required extensive onboarding and training, or included unnecessary features, Ampla Health chose ContractWorks. Sighting its ease of use, transparent and budget-friendly pricing, scalability, and straightforward implementation, Ampla Health began seeing results almost immediately.
“ContractWorks lets me be a showoff. Bam! Here’s your contract, here’s your report, here’s the document you were asking for.”
With autorenewals and other unaccounted for fees and charges adding up, Renee needed to quickly find a solution that would allow Ampla Health to actively track all of its financial agreements. As she began searching for solutions, it became clear that Ampla Health needed a simple but powerful tool that was easy to implement but still provided the features and functionalities essential to effective contract management. In particular, Renee was looking for:
Robust Reporting: With a need to track deadlines and outdated contracts, Renee needed a solution that would allow her to run daily reports and easily track documents based on a variety of configurable metrics. “
Comprehensive Oversight: With an initial goal of uploading over 350 contracts, Renee wanted to create an organized and searchable database. “OCR text search was a dealbreaker,” she says. “I needed to be able to search our document repository quickly to provide answers to my team and stay on top of any action items in our contracts and vendor agreements.”
Ease of Implementation: As a team of one and already tasked with multiple responsibilities, Renee was searching for a software that would be quick and easy to implement. “The other options I researched were much harder to use,” she says. “
With the initial implementation of ContractWorks, Ampla Health has already experienced improvements in productivity. Renee has already scanned more than 416 documents into the
“It took me about three weeks to input the documents,” explains Renee. “ContractWorks sent me a scanner which loaded the documents right into the software. Now I’m able to run two reports a day, tracking our 90-day contracts and end dates.”
“I share my reports with compliance and risk management, and they love receiving so much detailed and timely data,” she says.
Renee is particularly happy with the centralized and organized contract repository she’s been able to create. With all her critical agreements in one place, Renee can not only track important milestones and other time-sensitive actions
“I spend 75% of my day in there, managing contracts, and I love working with ContractWorks,” she says. “I'm such a big fan. It makes it easy to do so many things."