Project management and contract management are often intertwined or at least overlap in some ways, as many projects require the execution of various contracts and many contracts dictate the manner in which projects are handled. Regardless of whether a company is dealing with just one or both either separately or concurrently, the management process will be virtually identical. Here are 6 quick ways to improve the management process:
Organization is a key component of any management plan. Every single detail, no matter how seemingly insignificant, must be taken into consideration and planned for accordingly. There has to be an overarching contract management strategy, and all pertinent documentation must be saved in one central location. By consolidating everything in one place, it will be far easier to organize things into distinct folders, and the more organized the database is, the easier it will be to stay on track.
People often overlook the value of establishing metrics or other indicators to help guide performance. With project management, it is important to estimate from the beginning with respect to when certain things should be accomplished and how adequate performance will be measured and evaluated. By having a concrete idea of what to expect, it will be easier to identify when a course correction may be needed.
Project management is sometimes relegated to the margins, as financial issues and other pressing business matters tend to take precedence. This is obviously a mistake given that ineffective project management will eventually interfere with other operations. Every aspect of a company's operations can be improved if leaders from each department coordinate properly with the others. There doesn't have to be frequent meetings or excessive collaboration but some level of coordination will no doubt help in the long run.
Once the system is organized and the strategy created, it will likely be necessary to delegate tasks to ensure all bases are covered. The way in which the projects are divvied up will really depend on the type and scope. Irrespective of the precise manner in which this is accomplished, the key is to integrate a management plan that allows the team to divide and conquer.
Effective and timely communication is probably the most important piece of any management plan. Despite the repeated emphasis on the importance of strong interpersonal and communication skills, countless snafus have occurred due to inexcusable lapses in communication. The only way to ensure that this does not derail a project is by demanding updates and even spelling out when and how those messages will be conveyed.
People sometimes get bogged down by work and end up just surviving every day as it comes. This often means that there isn't time to reflect on the management process, which of course means that lingering issues will simply continue to linger. To improve project management, there has to be time and willingness to look at how things can be improved. This clearly requires the team to evaluate progress and suggestions for improvement must be welcomed and encouraged.